Learning
Outcomes 1 and 2
[1.] To collect, analyze and evaluate the digital
resource policies/strategies of a pre-selected group of benchmark libraries on
behalf of the San Francisco Public Library
[2.] To write a "best practices" recommendation
report for the San Francisco Public Library (and to communicate these findings
via a formal presentation) so that the library will have benchmark guidelines for the creation of their
own digital resource policy/strategy.
Part 1 -- Inquiry and Response
- Receive list of libraries from Supervisor
- Decide which optional libraries to contact
- Review contact list with supervisor for appropriateness, possible leads, etc
- Check each library website carefully for digital policy or digital strategy materials, appropriate contact person(s) and other useful information
- Draft sample letter, sample e-mail and sample phone script -- review with Supervisor
Contents -- my name and affiliation, my role as an intern for SFPL,
types of information
sought, deadline for same, contact info for questions or concerns. Explain how and where report will be
used; clear any questions related to confidentiality, sensitivity of documents,
use of pseudonyms, etc.
- After Supervisor approval, send most appropriate message to each contact on list
- Make master list to track each library, each contact, each response, etc.
- As responses arrive: read, sort, summarize and search for similarities or trends.
- Seek clarification if needed. Follow-up if appropriate.
- Address non-responses and other potential problems with Supervisor
- After the deadline, send thank you notes to all involved. Offer copy of finished report if contacts are interested.
Part 2 -- Report
- Condense relevant information from literature review
- Finalize date for in-person presentation (if it has not been finalized yet).
- Draft report using information gathered from Part 1
- Review report draft with Supervisor
- Revise and complete written version of report.
- Clarify length, tone and coverage of presentation with Supervisor.
- Draft slides for PowerPoint presentation.
- Review slide draft with Supervisor
- Revise and complete PowerPoint presentation of report.
- Practice presentation.
- Give presentation.
Learning
Outcome 3
[3.] To expand knowledge and range of cataloging by
remotely processing digital scans of postcards from the San Francisco Public
Library's collection.
Cataloging
- Receive disc of scans from SFPL via mail
- Get password for Classweb, OCLC, and other cataloging tools from Prof E.
- Get written statement of clearance from work for internship-related use of cataloging materials
- Set up an Excel spreadsheet for work, using guidelines from SFPL regarding structure, required and optional fields, controlled vocabulary, local practice, etc
- Review postcard cataloging chapter of multimedia cataloging book. Clarify any discrepancies between the way postcards are cataloged at SFPL and the way they are cataloged in the book. Opt for local practice (SFPL's version) -- unless told otherwise.
- Build template for ease of cataloging
- Establish a recurring work review (every two weeks? every twenty records?)
- During review, address any difficulties or concerns, confirm that items are being cataloged at the expected level, and within the expected time-frame.
- If items will be immediately available for viewing from the SPFL website, search for them as a patron would -- if they're not easily found, suggest possible solutions.
- Return finished spreadsheet to Supervisor
Learning
Outcome 4
[4.] To understand and articulate the core concepts/best
practices of digitization and digital preservation
Brief literature review
- Begin broad/general research
- Find out the formal procedure for doing a literature review
- Begin focused research
- Compile most appropriate / useful resources into a bibliography
- Draft literature review
- Review draft with Supervisor
- Revise and complete literature review
- [Submit literature review to Student Research Journal for possible publication]
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